Greater Palm Springs Pride - General Terms & Conditions

Parade Entrant Rules & Regulations

Greater Palm Springs Pride presents the annual Greater Palm Springs Pride Parade for the public as an educational and entertainment event. It reserves all rights as producers, including the right to reject any application submitted to us at our sole discretion, without explanation. Any reproduction, broadcast, or commercial use of any portion of the event, in whole or in part, in any form, without explicit prior written consent of Greater Palm Springs Pride, Inc. is prohibited. 

In our continuous effort to make our event all-inclusive we encourage organizations and non-profit groups to contact our office if participation in our event is a hardship.

Due to space and time limitations early registration is suggested. 

Last year numerous entries could not be accepted.

Please read the following rules prior to obtaining a parade entry.

1) The City of Palm Springs local ordinances require that there be no nudity (no exposure of genitals, buttocks or breasts), per City ordinance (11.100.040). 

2) No articles WHATSOEVER may be thrown from any parade entries during the procession.  You are allowed to hand distribute items at the curb line only.  These City ordinances will be strictly enforced.  Failure to comply with the rules as stated will result in your removal from the parade, and endanger your entry in future parades.

3) NO THIRD PARTY REPRESENTATION WITHOUT THE EXPRESS WRITTEN PERMISSION OF GREATER PALM SPRINGS PRIDE, INC.

4) In order to expedite the cohesiveness of the parade, ALL flags must be carried on a staff or banner style. No flags may be carried horizontal to the ground.

5) Proof Of Liability Insurance must be received no later than October 1, 2009.  If we are not in possession of this item you will not be allowed participation in the parade.

6) All units must check-in between 7:00 AM and 9:00AM (Float finishing touches can be done in staging area. 7:00 AM arrival recommended).

7) Three wheeled vehicles/bikes are not permitted without written consent.

8)  All Equestrian entries must complete an Equine Insurance Agreement.

PARADE COMMENTARY:

Please include the commentary  (Fifty words or less) you would like to have announced as your parade contingent passes the reviewing stand on a separate sheet to be included with your return application pkg. 
No commentary equals no announcement.

Please note:  All floats/trailers are required by the City to carry a fire extinguisher (2A 10 BC).  Also, all floats must be constructed of non-flammable materials.  All contingents are prohibited from performing weaving or circular maneuvers.

NO DAY OF PARADE ENTREES ALLOWED.

APPLICATION AND PAYMENT DEADLINE IS SEPTEMBER 30, 2010

LATE APPLICATIONS, ACCOMPANIED BY A $100.00 LATE FEE, WILL BE ACCEPTED THROUGH  close of business OCTOBER 15, 2010.  
NO applications whatsoever will be accepted after that date.

Support Pride!

Click here to make a donation for a Pride Parade Entry Permit

Festival Exhibitor / Vendor Rules and Regulations   

Greater Palm Springs Pride presents the annual Greater Palm Springs Pride Festival for the public as an educational and entertainment event. It reserves all rights as producers, including the right to reject any application submitted to us at our sole discretion, without explanation. Any reproduction, broadcast, or commercial use of any portion of the event, in whole or in part, in any form, without explicit prior written consent of Greater Palm Springs Pride ,Inc. is prohibited. 

In our continuous effort to make our event all inclusive we encourage organizations and non-profit groups to contact our office if participation in our event is a hardship.

By reserving a booth, you (hereinafter referred to as "EXHIBITOR", or “VENDOR”) agree to comply with the following provisions:

• All business or other activity for which an Exhibitor/Vendor has rented space must be conducted in Exhibitor/ Vendor designated area only. Expanding  into aisles in any way is strictly prohibited by the City of Palm Springs fire marshal. This prohibition also applies to distribution or solicitation of any kind outside your booth and in the aisles. You must operate within your booth confines.

• There will be a limited number of “same kind" Exhibitors/Vendors. Exhibitors/Vendors must submit a list of primary and alternate selling items of a diverse category. In the event of an excessive number of "same-kind" item or services, Greater Palm Springs Pride reserves the right to refuse an applicant or limit items offered. This policy is to ensure successful exhibition and/or sales by all vendors and limit duplication.

• Third party participation is strictly prohibited. Only one entity per booth is permitted, without express written permission by GPSP.

• Vendors selling for profit must purchase a "Special Event Business Permit"  to  operate in City of Palm Springs. This license is available through Greater Palm Springs Pride, Inc., for your convenience, and  there is no need for you to contact the city directly.

• Non-profit exhibitors that possess an IRS/State of California letter of determination under Section 501(c) of the Internal Revenue Code must submit a photocopy of the organization's IRS Letter of Determination.

• It is Vendor’s responsibility to deal with and pay appropriate State of California taxes and fees. Greater Palm Springs Pride is required to submit a list of all participating exhibitors to the State Board of Equalization, including their actual sales tax number.

• A refundable clean-up/security deposit is required from all Exhibitors/Vendors for EACH BOOTH SPACE. Failure to comply with any of these Exhibitor/Vendor Rules & Regulations may result in forfeiture of your deposit and/or fees, OR ejection from the festival grounds, OR exclusion from future festivals. During and after the event, the Vendor Director of Greater Palm Springs Pride, or his agent, will inspect your assigned booth space. If all rules have been followed, your clean-up / security deposit will be refunded by mail no later than December 15 of the current year.

• All Exhibitors/Vendors are required to be open by 10:00 am and remain open with their booths staffed until closing both days of the Festival. Any Exhibitor/Vendor that fails to comply with this provision shall forfeit its security deposit and could be subject to expulsion and forfeiture of fees paid.

• It is the Exhibitor's/Vendor’s responsibility to cash or deposit refunded  security deposit checks in a timely manner. All refunded deposit checks not cashed within ninety (90) days of issuance will become void.
  
  
• Exhibitor/Vendor must be aware that possibly offensive material or products CAN NOT BE DISPLAYED. The City of Palm Springs does not allow display of photographs, drawings, or sculptures or products exhibiting nudity or genitalia.

• ALL EXHIBITORS/VENDORS  MUST HAVE LIABILITY INSURANCE in the amount of $1,000,000.00 naming Greater Palm Springs Pride, Inc as co-insured and are required to provide proof of such insurance. A copy of your current/active certificate of Insurance must be submitted to Greater Palm Springs Pride, Inc. no later than September 30 of the applicable year.

• EXHIBITORS/VENDORS may NOT give away or sell any food product, particularly beverages such as sodas and bottled water, from their booths without the express written consent from GPSP.

• Booth fees are  NON -REFUNDABLE unless Greater Palm Springs Pride receives cancellation IN WRITING no later than September 30, of the applicable year.  No booth fees will refunded after this date.

• EXHIBITORS/VENDORS MAY NOT PARK in the Library parking lot at any time during the festival. A secure Exibitor/Vendor parking lot is provided and you must display the parking permit provided to you on your dashboard and park in the Lot provided for Exhibitor/Vendor parking.

By browsing and/or placing a trasaction through this website, I, the applicant, hereby certify I have read this application as well as the rules and regulations in its entirety, understand its contents and will comply with all its terms. I, the applicant, further understand that any failure to comply with any of the terms herein may subject me to early termination of this license to occupy, and forfeitures of all other deposit/fees. I agree to indemnify, defend, and hold harmless Greater Palm Springs Pride and its officers, directors, employees, attorneys, agents, servants, volunteers, and assigns, and each of them, from any and all actions, causes of action, claims, damages, losses, liabilities, obligations, judgments, liens, indebtedness, costs, attorney fees, injuries or others, claims, which form the basis of pending litigation and demands of whatever kind or character which may result and/or arise from my operation of said exhibitor, vendor, or food booth. I also certify that I have read the rules and regulations and understand them completely.

Support Pride!

Click here to make a donation for a Festival Exhibitor Booth

THE FOLLOWING ITEMS PERTAIN TO FOOD VENDORS ONLY:

•  All concessions dealing with food items are required to obtain a County of Riverside Health Department permit. The fee for this is included in the booth fee and Greater Palm Springs Pride,Inc. will procure this permit for you. Also required is a Special Event Selling Permit from the City of Palm Springs. This permit fee and its administration is also included in your booth fee. There is no need for you to contact the County of Riverside or City of Palm Springs. GPSP, Inc. will furnish both of these requirements for you.
  

• Due to Health Department regulations, all food must be prepared on the Festival site, unless the food concession vendor has a special food-catering license with the County of Riverside Health Department. Food may be prepared off the festival site only in controlled environments, under the guidance of the Health Department.

• Food concession vendors using heat to cook with, and/or open flames, must cook in the open air, and not under a tent. The  City of Palm Springs fire marshal requires there to be 20 feet behind the rented 10 foot concession tent: 10 feet for storage, 10 feet for cooking.  Food vendors must provide fireproof containers for discarding ashes.

• Containers of butane or fuel must be affixed to a post or other secure item, but may not attach to site decorations or sets.

•  Food concession vendors must control drainage and/or condensation.

• Food waste must be disposed of in the vendor’s trash receptacles and then dumped into the large dumpsters provided. Food vendors may not utilize the standard Festival trash containers.

• Running water is NOT provided. Food concession vendors must provide appropriate cleaning materials.

All food concession vendors must be prepared to keep all food stored inside their allotted tent space and off the ground. All cooking or electrical appliances must conform to the UNIFORM FIRE CODE of the City of Palm Springs Fire Department.

Support Pride!

Click here to make a donation for a Festival Food Vendor Booth

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